Microsoft Forms: A Free Must-Have Tool in Microsoft 365

Microsoft 365 has become one of the most popular cloud platforms worldwide, with approximately 345 million paid seats as of 2022 Q3, showing a 32% increase from the previous year. This growth can be attributed to the suite of cloud tools provided in the service, offering users access to over 20 different apps, including the core MS Office suite. Despite the variety of apps available, many remain unused or unknown to subscribers. Microsoft Forms is one of the most useful but underrated apps in the Microsoft 365 suite. From conducting year-end customer surveys to assessing change readiness, Forms simplifies online surveys and form-building processes for organizations. Even better, Forms is included for free with a subscription to Microsoft 365.

Exploring the Functionality of Microsoft Forms

Microsoft Forms is a user-friendly form, quiz, and survey creator, allowing easy drag-and-drop customization. With the ability to send out surveys via a link, recipients can fill out forms from any device. The software’s real-time response feature enables instant collation of survey results in easy-to-read charts. Additionally, users can export the results to Excel for further analysis and manipulation. Microsoft Forms provides a simple and efficient way to create and collect data through customizable surveys and quizzes.

How to Create Your First Form in Microsoft Forms:

Log into your Microsoft account and visit Select “New Form” or “New Quiz” from the top menu. Alternatively, browse the built-in templates for inspiration. Click “Add New” to add a form field and choose from various field types, including Choice, Text, Rating, Date, Ranking, Likert, Net Promoter Score®, and Section. Enter your questions and customize the form as desired. When finished, click “Send” at the top and select your preferred distribution method, such as a link to an email, web form, QR code, embed in a web page, or via social media. Monitor and review the responses on the “Responses” tab for valuable insights.

Benefits of Utilizing Microsoft Forms

Cost-Effective Solution for Microsoft 365 Subscribers

One of the significant advantages of Microsoft Forms is that it comes as a free tool with Microsoft 365 subscriptions. This can help users save money they might otherwise spend on separate survey tools like Survey Monkey. Furthermore, Forms is easily accessible by signing in with your Microsoft account, making it a convenient and cost-effective solution for creating and distributing surveys and quizzes. Revised:

Efficient Time-Saving Tool

When collecting survey data via email, time is often wasted worrying about bounced emails and manually collating results. Microsoft Forms streamlines this process, saving users valuable time. Recipients can fill out the form online via a link, eliminating the need for downloading or opening an email attachment. With real-time response tracking, users can view results when respondents submit their answers. Additionally, Forms automatically collates and charts responses, providing users with easy-to-read insights. Microsoft Forms is an efficient and effective time-saving tool for collecting and analyzing survey data.

Automated Charting of Results

One of the benefits of using Microsoft Forms is the ability to view survey results in easy-to-read graphs and charts. Forms automatically generate charts that display collated responses, giving users an overview of data trends. Forms allows users to export survey results to Excel for better analysis or integration with other platforms. On the “Responses” tab, users can easily view and hover over result graphs to see detailed responses. Overall, Forms offers a user-friendly solution for automating the charting of survey results.

User-Friendly Interface

The interface of Microsoft Forms is user-friendly, meaning that individuals with varying technical expertise can easily use it. Users can quickly create and distribute surveys without extensive training with its intuitive drag-and-drop form-building system and simple navigation. Microsoft Forms’ userfriendly interface streamlines the survey process, allowing users to focus on collecting valuable data and insights.

How Can Microsoft Forms Be Utilized?

Conducting Annual Customer Satisfaction Survey

Using Microsoft Forms for web-based customer satisfaction surveys can improve response rates. It lets customers complete the survey from any device, making it quick and easy. You can instantly view and chart the results to gain insights into what your business is doing right and what needs improvement.

Employee Security Awareness Quiz

Integrating Microsoft Forms into your cybersecurity awareness training can help gauge your employees’ security awareness. The platform provides information on the average response time per person, allowing you to identify areas that need improvement.

Change Readiness Survey

Organizations can use Microsoft Forms to improve user readiness for change adoption. You can create and send a change readiness survey to affected groups to gauge their preparedness and identify potential resistance areas.

Event Registrations

Microsoft Forms can quickly gather registration details for events. You can send a link via QR code, social media, text, or email, allowing attendees to register quickly and easily.

Volunteer Registration Form

Embedding a Microsoft Forms registration form on your web page can help you match volunteers’ talents with your needs. The platform automatically collates different volunteer information, making it easier to manage your volunteers.

Other Examples

Microsoft Forms offers templates for various use cases, including competitive analysis studies, postevent feedback surveys, office facility request forms, employee satisfaction surveys, product pricing surveys, food catering request forms, save-the-date forms, and course enrollment forms.

Do You Want to Get More Value Out of Microsoft 365?

Your organization may be missing out on some of the benefits of Microsoft 365. Contact Qamba today to learn more about our Microsoft 365 support services.

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