Tips for Using Outlook and Teams Across All Your Devices

About the Webinar

Small businesses often face the challenge of managing emails and communication seamlessly across multiple devices. We will guide you through effectively using Microsoft Outlook across different platforms and integrating it with Microsoft Teams to enhance collaboration and productivity.

Join our upcoming webinar to learn practical tips and tricks to streamline your email management and improve team communication.

Date: 12th September @ 12:30PM

Webinar Highlights

• Discover how to use Outlook effectively on mobile devices. 
• Learn valuable tips for syncing your emails, contacts, and calendars across all your devices. 
• Find out how integrating Microsoft Teams with Outlook can enhance team collaboration. 

Webinar Recording

Take Aways

I. Cross-Platform Email Management

Managing emails across different devices has become essential for staying organised and productive. Because of this, Microsoft Outlook has made it its mission to offer seamless cross-platform management that ensures you can access your emails, calendar, and contacts from wherever you are, whether you’re on your phone, tablet, or computer. Integrating it with Microsoft Teams lets you make the most of Outlook across different devices and enhance your communication. 

1.  Using Outlook on Mobile Devices

Having Outlook on your mobile devices is a game-changer if you constantly move. Whether you are an iPhone or Android user, the Outlook mobile app offers a consistent experience with its desktop counterpart. Here’s how to take advantage of it: 

Stay Connected on the Go – The Outlook mobile app allows you to read and respond to emails, schedule meetings, and manage your calendar with just a few taps, making it easy to stay connected and up-to-date even when you’re not at your desk. 

Focused Inbox – This standout feature from Outlook prioritises your most important emails and helps you stay on top of things. Emails from your frequent contacts and critical messages are highlighted, while less important ones are moved to the ‘Other’ tab. This feature is handy when scanning emails during a busy day. 

Quick Actions – The Outlook mobile app offers quick actions like swiping left or right to delete archive or flag emails. These actions can be customised to suit your preferences, making it easy to manage your inbox. 

2. Cross-Platform Synchronisation Tips

    

Here are some tips to keep your emails, calendars, and contacts synchronised and maintain productivity: 

Use the Same Account Across Devices—To ensure everything stays in sync, use the same Microsoft account on all your devices. This allows you to access duplicate emails, contacts, and calendar events on your phone, tablet, and computer. 

Sync Settings—Adjust the sync settings to receive real-time updates. Depending on your preference and data usage, you can sync your email, contacts, and calendar automatically or manually. 

Manage Notifications – Set up notifications that are most relevant to you. For instance, you might want to receive notifications for new emails but not for calendar reminders. Customising notifications can help you stay focused and not be overwhelmed by unnecessary alerts.

II. Efficient Communication with Microsoft Teams and Outlook

Microsoft Teams and Outlook are a powerful duo that boost communication and collaboration within a team. Integrating these two tools allows you to streamline workflows and keep everyone on the same page. 

1. Integrating Teams with Outlook

    

Integrating Microsoft Teams with Outlook allows a seamless email and team collaboration transition. Here’s how to do it: 

Schedule Teams Meetings Directly from Outlook – You can schedule Teams meetings directly from your Outlook calendar. This integration makes setting up virtual meetings with your team members easy without switching between apps. Click “New Teams Meeting” in your Outlook calendar, and the meeting details will be automatically added. 

Share Emails in Teams – Sometimes, an email conversation can benefit from a broader discussion with the team. Outlook allows you to share emails directly to a Teams channel or chat. This feature is handy for keeping everyone informed and discussing specific emails as a team. 

2. Enhancing Team Collaboration

    

Using Microsoft Teams and Outlook together can significantly enhance team collaboration. Here are tips on how to make the most of this integration: 

Use @Mentions to Get Attention – Just like in Teams, you can use @mentions in Outlook to grab the attention of specific team members. This feature ensures that your email stands out to the recipient among their many messages. 

Collaborate on Documents – Teams makes it easy to collaborate on documents. When an email contains an attachment, you can upload it to a Teams channel where everyone can work together. This reduces the hassle of version control and ensures that everyone is working on the latest version of the document. 

Unified Search – The integration of Teams and Outlook allows for unified search, meaning you can search for emails, chats, files, and more from one place. This makes finding the information you need quick and easy. 

By using Microsoft Outlook’s cross-platform capabilities and integrating it with Microsoft Teams, you can enhance your productivity and streamline your communication. These tools are designed to work together, making it easier to stay organised, collaborate with your team, and get things done efficiently. So, you’ll have everything you need in the office or on the go. 

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